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Career Opportunity at COSTI

Career Opportunity at COSTI

Senior Administrative Assistant

COSTI REQUIRES A CANADA ONTARIO JOBS GRANT (COJG) SENIOR ADMINISTRATIVE ASSISTANT FOR ITS EMPLOYMENT SERVICES IN THE GREATER TORONTO AREA

Duties:

  • Responds to inquiries and help employers complete the Canada Ontario Jobs application and information is complete
  • Enters application related program data into Employment Ontario Information System-Case Management System(EOIS-CaMS)
  • Ensures that COJG training agreements are approved and signed by managers prior to the start date of training
  • Contacts employer and verifies employer and individual eligibility for Canada Ontario Job Grant
  • Sends correspondence approved by Manager detailing approval or denial of application
  • Edits and enters amendments to the Agreement; training cost and duration if needed in consultation with Managers
  • Schedules staff or Manager for on-site monitoring of the training provider site visits
  • Tracks and monitors government funding contributions to training according to guidelines on excel spreadsheet
  • Verifies employer payments to the training provider before forwarding employer claims for payments
  • Research training providers to ensure provider is eligible under COJG guidelines
  • Conducts employer and participant calls according to agreement guidelines
  • Ensures accurate record keeping and all supporting documentations for COJG agreements are maintained and available for auditing purpose.
  • Develops tracking systems to maintain and update Training Contribution funds summary for 5 locations
  • Keeps up to date with COJG changes to program guidelines and saves new forms on Intranet
  • Notifies managers in summary form of any information/changes posted on the Employment Ontario Partners’ Gateway (EOPG) by MAESD regarding the Canada Ontario Job Grant program
  • Works collectively and case conferences with the managers across all of COSTI’s 5 Employment Services locations to meet contractual targets and deadlines
  • Qualifications:

  • Post-Secondary Education diploma in Business Administration preference will be given to those with strong experience working with Employment Ontario training related programs including Canada Ontario Jobs Grant
  • Minimum nine (9) months experience providing senior level business administrative services.
  • Must have advanced administrative and data entry skills including advanced Excel skills
  • Experience entering data into EOIS – CaMs and budget summary programs
  • Self-motivated with experience working with multiple priorities
  • Excellent interpersonal skills and communication skills (oral & written)
  • Extremely detailed and organizational skills
  • Experienced in file management both electronic and paper-based
  • Knowledgeable of current computer packages: Word, Excel, Email, Internet.
  • Travel within the GTA including York and Peel regions is essential so access to a car is required.
  • Location:

    3100 Rutherford Road, Vaughan

    Duration of Position:

    June 4, 2018 to December 17, 2018

    Starting Salary Range:

    $24.98 to $26.89 per hour

    Posting Date:

    2018-05-11

    Closing Date:

    2018-05-25

    Notes:

    This is a full time non-Union contract position scheduled to work 35 hours per week**

    Please note that a written and technical assessment will be administered to demonstrate both written and planning skills as well as proficiency with MS Office applications and Outlook at an advanced level.

    If you are interested, please quote Reference #73-18
    and send your resume with a covering letter to:

    Saniyah Farid
    Manager, Staffing and Orientation
    COSTI Immigrant Services
    1710 Dufferin Street
    Toronto, Ontario M6E 3P2
    Email: resumes@costi.org
    Fax: 416.658.8537

    "We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please."

    COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.