Career Opportunity at COSTI
Senior Administrative Assistant
COSTI REQUIRES A CANADA ONTARIO JOBS GRANT (COJG) SENIOR ADMINISTRATIVE ASSISTANT FOR ITS EMPLOYMENT SERVICES IN THE GREATER TORONTO AREA
Responds to inquiries and help employers complete the Canada Ontario Jobs application and information is complete
Enters application related program data into Employment Ontario Information System-Case Management System(EOIS-CaMS)
Ensures that COJG training agreements are approved and signed by managers prior to the start date of training
Contacts employer and verifies employer and individual eligibility for Canada Ontario Job Grant
Sends correspondence approved by Manager detailing approval or denial of application
Edits and enters amendments to the Agreement; training cost and duration if needed in consultation with Managers
Schedules staff or Manager for on-site monitoring of the training provider site visits
Tracks and monitors government funding contributions to training according to guidelines on excel spreadsheet
Verifies employer payments to the training provider before forwarding employer claims for payments
Research training providers to ensure provider is eligible under COJG guidelines
Conducts employer and participant calls according to agreement guidelines
Ensures accurate record keeping and all supporting documentations for COJG agreements are maintained and available for auditing purpose.
Develops tracking systems to maintain and update Training Contribution funds summary for 5 locations
Keeps up to date with COJG changes to program guidelines and saves new forms on Intranet
Notifies managers in summary form of any information/changes posted on the Employment Ontario Partners’ Gateway (EOPG) by MAESD regarding the Canada Ontario Job Grant program
Works collectively and case conferences with the managers across all of COSTI’s 5 Employment Services locations to meet contractual targets and deadlines
Post-Secondary Education diploma in Business Administration preference will be given to those with strong experience working with Employment Ontario training related programs including Canada Ontario Jobs Grant
Minimum nine (9) months experience providing senior level business administrative services.
Must have advanced administrative and data entry skills including advanced Excel skills
Experience entering data into EOIS – CaMs and budget summary programs
Self-motivated with experience working with multiple priorities
Excellent interpersonal skills and communication skills (oral & written)
Extremely detailed and organizational skills
Experienced in file management both electronic and paper-based
Knowledgeable of current computer packages: Word, Excel, Email, Internet.
Travel within the GTA including York and Peel regions is essential so access to a car is required.
|3100 Rutherford Road, Vaughan
Duration of Position:
|June 4, 2018 to December 17, 2018
Starting Salary Range:
|$24.98 to $26.89 per hour
|This is a full time non-Union contract position scheduled to work 35 hours per week**
Please note that a written and technical assessment will be administered to demonstrate both written and planning skills as well as proficiency with MS Office applications and Outlook at an advanced level.
If you are interested, please quote Reference #73-18
and send your resume with a covering letter to:
Manager, Staffing and Orientation
COSTI Immigrant Services
1710 Dufferin Street
Toronto, Ontario M6E 3P2
"We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please."
COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.