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Career Opportunity at COSTI

Career Opportunity at COSTI

Clerical Assistant

COSTI REQUIRES A CLERICAL ASSISTANT FOR ITS
VAUGHAN WELCOME CENTRE

Duties:

  • Greets visitors/clients and directs them to appropriate service/person.
  • Operates the main phone switchboard; screens and directs calls to appropriate person/department.
  • Provides callers/visitors with information on organization services and programs.
  • Receives and forwards telephone inquiries to appropriate person and provides general information to clients and the public.
  • Schedules appointments for clients.
  • Enters client initial contact information and service forms into Case Management database.
  • Scans client documents into database.
  • Maintains accuracy of the client’s hard copy and electronic file.
  • Sorts and routes incoming mail, faxes and other materials; Prepares interoffice courier to other Centre’s.
  • Maintains Centre program materials and information, including Guest and Staff Sign-in sheets, Repair & Maintenance Logs etc.
  • Provides administrative and secretarial support for the Centre.
  • Prepares minutes and agenda of monthly all staff meeting.
  • Types and proofreads correspondence, reports, work orders, statements and forms.
  • Perform other duties as required.
  • Qualifications:

  • High school graduation or equivalent and 12 months office experience.
  • Working knowledge of Windows software e.g. Microsoft Word, Internet and Email.
  • Typing skills: Minimum 40 words per minute.
  • Knowledge of office procedures.
  • Verbal and written fluency in English is required; the ability to speak another language would be an asset.
  • Sensitive to the needs of newcomers.
  • Must have strong customer service orientation.
  • Location:

    9100 Jane Street, Vaughan Welcome Centre

    Duration of Position:

    Start April 1,2019

    Starting Salary Range:

    $35,685 to $40,237 per annum + benefits

    Posting Date:

    2019-03-06

    Closing Date:

    2019-03-20

    Notes:

    This is a full time Union position scheduled to work 35 hours per week**

    **Hours of work shall be scheduled in accordance with Article 12.01and shall consist of five (5) seven (7) hour days, Monday to Friday.

    Priority consideration will be given to those on Notice of Recall.

    If you are interested, please quote Reference #29-19
    and send your resume with a covering letter to:

    Saniyah Farid
    Manager, Staffing and Orientation
    COSTI Immigrant Services
    1710 Dufferin Street
    Toronto, Ontario M6E 3P2
    Email: resumes@costi.org
    Fax: 416.658.8537

    "We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please."

    COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.