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Career Opportunity at COSTI

Career Opportunity at COSTI

Administrative Assistant

COSTI REQUIRES AN ADMINISTRATIVE ASSISTANT FOR ITS HEAD OFFICE

The Administrative Assistant provides administrative support to the Executive Office, Corporate Services and Marketing Team and Development Office. This is a full-time non-union position scheduled to work 35 hours per week.

Duties:

  • Types, performs data entry, formats, proofreads, and photocopies correspondence, Board of Directors reports, funding proposals, manuals, and minutes of meetings according to Agency procedures.
  • Assists with marketing and fundraising initiatives including annual events: Annual General Meeting, Golf Tournament, United Way Campaign, Poetry Contest, World Refugee Day events, Open Houses and other external events.
  • Maintains and updates databases for elected officials, funders and affiliated agencies, Friends of COSTI Campaign and COSTI Membership; prepares and copies relevant materials.
  • Reconciles funds received and prepares reports.
  • Purchases office supplies, prepares purchase orders, monitors inventory.
  • Maintains Board Room meeting schedules. Purchases meeting supplies and prepares refreshments as necessary.
  • Answers telephone, forwards calls to staff and makes referrals to other COSTI locations and services providers.
  • Greets visitors by providing a welcoming environment within Head Office and assists walk-in clients.
  • Responsible for office equipment maintenance, orients new staff on use of office equipment, and places service calls.
  • Prepares and distributes incoming and outgoing mail, including weekly inter-office courier.
  • Provides backup for Corporate Services staff and the Languages Bureau Services, including coordination of interpreters and translators.
  • Qualifications:

  • Post-secondary Diploma in Business Administration, or equivalent.
  • Minimum eighteen (18) months of experience providing administrative support.
  • Excellent demonstrated communication, organization and coordination skills.
  • Demonstrated typing speed of 60 words per minute and advanced knowledge of all software offered by Microsoft Office Suite is essential.
  • Demonstrated experience in maintaining a databases.
  • Location:

    1710 Dufferin Street, Toronto

    Duration of Position:

    April 1, 2019

    Starting Salary Range:

    $40,327 to $43,848 per annum + Benefits

    Posting Date:

    2019-03-11

    Closing Date:

    2019-03-21

    Notes:

    If you are interested, please quote Reference #31-19
    and send your resume with a covering letter to:

    Saniyah Farid
    Manager, Staffing and Orientation
    COSTI Immigrant Services
    1710 Dufferin Street
    Toronto, Ontario M6E 3P2
    Email: resumes@costi.org
    Fax: 416.658.8537

    "We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please."

    COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.